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Buy with a better brief.
Use this checklist to prepare a furniture quote and compare supplier responses. Tick items as you go, then print or save your completed worksheet.
1. Describe the project
2. Measure the space
3. Confirm the seat
4. Check the upholstery
Attach one upholstery evidence record
Use the checklist to collect the information; use a short record to show who accepted it. Keep the chair model, upholstery code and cleaning instructions together. A sample colour approval should not silently become approval of the community's cleaning routine.
The following is an illustrative record structure, not an approved material combination:
| Field | Example entry |
|---|---|
| Furniture and covering | Lounge chair L-04; covering U-12, revision B |
| Intended setting | Shared lounge; care-setting review required |
| Cleaning instruction | Exact covering manufacturer's document attached |
| Proposed routine | Product, dilution, contact time, frequency and drying method recorded |
| Supplier response | Written compatibility confirmation pending |
| Decision | Hold upholstery approval; purchasing lead to resolve |
Replace the example identifiers with the actual products. Ask the supplier to address the proposed routine explicitly, including seams, backing, cushion construction and any warranty conditions. Record an answer of “not approved” or “requires a different process” as clearly as an approval.
Care setting matters. CDC's healthcare environmental guidance distinguishes higher-risk patient-care areas from general patient-care areas when discussing upholstered furnishings. It also addresses maintaining upholstery in repair and cleaning visibly soiled items with a suitable process. Those recommendations do not establish that every covering is appropriate for every senior-living room. Have the responsible team determine how the guidance applies to your setting. CDC environmental infection-control recommendations
Before issuing the order, close the pending items and keep the written response with the approved specification. Reopen the record if the covering or cleaning routine changes. A documented decision is more useful than a general cleanability claim.
5. Get the complete quote
Ticks and notes stay on this page, not in an account. Print or save before leaving. Planning aid only; confirm care requirements and applicable standards with your project team.