CAREFUL SPACES — FURNITURE PLANNING WORKSHEET

1. Describe the project
[ ] Community name and delivery address
[ ] Rooms being furnished and how people use them
[ ] Target installation date and approximate budget

2. Measure the space
[ ] Room length and width, with doors and fixed features marked
[ ] Existing furniture to keep and quantities to replace
[ ] Delivery doors, lifts, corridors and turning points

3. Confirm the seat
[ ] Overall width, depth and height—not just a product photo
[ ] Usable seat height and depth, firmness and arm height
[ ] Sample evaluation with your residents and project team
[ ] Documented load rating and relevant test information

4. Check the upholstery
[ ] Available materials, colours and sample options
[ ] Written cleaning instructions for the exact upholstery
[ ] Compatibility with your cleaning products and routine
[ ] Cushion construction, replacement covers and repair options

Attach one upholstery evidence record

Use the checklist to collect the information; use a short record to show who accepted it. Keep the chair model, upholstery code and cleaning instructions together. A sample colour approval should not silently become approval of the community's cleaning routine.

The following is an illustrative record structure, not an approved material combination:

- Furniture and covering: Lounge chair L-04; covering U-12, revision B
- Intended setting: Shared lounge; care-setting review required
- Cleaning instruction: Exact covering manufacturer's document attached
- Proposed routine: Product, dilution, contact time, frequency and drying method recorded
- Supplier response: Written compatibility confirmation pending
- Decision: Hold upholstery approval; purchasing lead to resolve

Replace the example identifiers with the actual products. Ask the supplier to address the proposed routine explicitly, including seams, backing, cushion construction and any warranty conditions. Record an answer of “not approved” or “requires a different process” as clearly as an approval.

Care setting matters. CDC's healthcare environmental guidance distinguishes higher-risk patient-care areas from general patient-care areas when discussing upholstered furnishings. It also addresses maintaining upholstery in repair and cleaning visibly soiled items with a suitable process. Those recommendations do not establish that every covering is appropriate for every senior-living room. Have the responsible team determine how the guidance applies to your setting. CDC environmental infection-control recommendations (https://www.cdc.gov/infection-control/hcp/environmental-control/recommendations.html)

Before issuing the order, close the pending items and keep the written response with the approved specification. Reopen the record if the covering or cleaning routine changes. A documented decision is more useful than a general cleanability claim.

5. Get the complete quote
[ ] Model, finish, upholstery and quantity for every line
[ ] Freight, duties, taxes, assembly and installation scope
[ ] Lead time, order minimums, warranty and return terms
[ ] Specification approval before paying or placing an order

Project notes:


Project enquiries: https://carefulspaces.com/quote/
Planning aid only. Confirm care requirements and applicable standards with your project team.